Time Clock

Add Employees - Video

To add employees to an existing schedule, tap on “ADD EMPLOYEE(S)”.

A list of employees available to add to the schedule will appear with empty checkboxes next to their names.

Tap on each employee that needs to be added to the schedule, then tap “ADD X EMPLOYEES”, where X is the number of employees selected.

The employee(s) will then appear in the Time Clock list.

Remove Employees - Video

To remove employee(s) from a schedule, tap the “MULTI-SELECT” button.

Tap on the line of each employee to remove from the schedule. A check in the checkbox will appear when an employee is selected. Once all needed employees are selected, tap “REMOVE X EMPLOYEES”, where X is the number of selected employees.

NOTE: any employee(s) that have timeclock data i.e., have been clocked in at all on this schedule, cannot be removed from the schedule. The following prompt will appear if attempting to do so.

Click on “REMOVE EMPLOYEES” to remove the selected employee(s) from the schedule.

Any employees remaining on the schedule will appear in the Time Clock screen.

Clock In - Individual Employee - Video

To clock in an individual employee, tap anywhere on the line with the employee.

A prompt to confirm that this employee will be clocking in will appear. To confirm the clock in, tap “OK”.

The employee will now be clocked in.

Tap the line of each employee that will be clocking in at the same time. Tap “MASS CLOCK IN”.

A prompt to confirm which employees will be clocking in will appear. To confirm the clock in, tap “OK”.

The employees will now be clocked in.

Lunch - Individual Employee - Video

To input a lunch for a single employee, tap on “Shift Details”.

Tap on the employee that lunch time needs to be added to.

Tap “ADD LUNCH”.

Either tap on a predetermined lunch time (15 min., 30 min., 45 min., 1 hour), or swipe up and down on each column under the Hours and Minutes headers to set a more custom lunch amount. Set the time, then tap “SAVE”.

Either tap “SELECT ALL” or tap each employee on the list that needs to have lunch time added. Select all needed employees, then tap “MASS SET LUNCH”.

The same time selection prompt will appear, as if a single employee was selected. Set the time, then tap “SAVE”. A confirmation screen listing each employee that had their lunch set to that amount will appear.

Automatic Lunch

An automatic lunch will be set for an employee under the following conditions:

1. No lunch time has been manually set for the employee
   
2. The schedule setting for "Require lunch time entry by default" is On
   
3. The organization setting "Default minimum required lunch time (Minutes)" is greater than zero
   
4. The employee's shift is longer than the "Employee shift must be this long before minimum required lunch takes effect (Hours)" threshold
   
5. User is at the Crew Lead level or higher
   

Clock Out - Individual Employee - Video

To clock out an individual employee, tap on the line associated with the employee.

A prompt asking if the employee was injured will appear. Tap “YES/SÍ” if the employee was injured or “NO” if there are no injuries to report.

A signature screen will appear for the employee to sign and acknowledge the data is correct.

Once the employee has signed and taps “ACCEPT”, the app will be returned to the Time Clock screen, where it will show the employee has clocked out with a red circle and “Finished” next to it.

A prompt showing the names of all the employees that will be clocked out will appear. Tap “OK”.

Each employee being clocked out will receive a prompt to acknowledge if any injuries took place. Have the employee acknowledge injuries by tapping “YES/SÍ” or “NO”.

NOTE: If “SKIP EMPLOYEE” is tapped, the following prompt will appear. Hitting “YES” on this screen will skip this employee and WILL NOT clock them out.

The employee will then be asked for a signature. Have the employee sign the acknowledgement and tap “ACCEPT”.

The process will move down the list of each selected employee and will have the injury acknowledgement and signature screen. Once all the employees are done, the app will be returned to the Time Clock screen, where it will show the employees are clocked out with a red circle and “Finished” next to it.

Shift Details

The Shift Details screen shows the following information.

- Employee Name: The name of the employee on the shift
- Total Time: This is the total time of the employee’s shift, minus any time allocated toward lunch
- Lunch: The time allocated to lunch
- Start and End Time: This is the start time and end time logged for the employee’s shift. If active, the clock in and clock out photos for each will be underneath each time
- Injury: This indicates whether an employee stated they were injured or uninjured

Time Adjustment  - Individual Employee - Video

In Shift Details, tapping on an individual employee will open a screen that has the employee’s shift information. To edit an individual employee’s time, tap on one of the pencils next to the item needing to be edited.

A clock will appear to select the updated time. Select the needed time, then tap OK.

The employee’s updated time will show in orange text with the old time having a strikethrough right below.

Either tap “SELECT ALL” or scroll and tap on each individual employee that needs their time to be edited. Once the employees that need to be edited have been selected, either tap “MASS ADJUST TIME” or “MASS SET LUNCH”, depending on what is needed to be adjusted.

To mass adjust the selected employee’s Clock In or Clock Out times, tap “MASS ADJUST TIME”. A form will pop up, allowing both the clock in and clock out times to be adjusted.

Once any needed adjustments are made, tap “SAVE”.

An acknowledgement popup will appear, stating the time adjustment was successful.

Any employees who had their time adjusted will show orange text for the time it was adjusted to and a strikethrough of the old time. Their Total Time will also automatically adjust accordingly. Repeat the same steps if needed to mass adjust employee’s lunch time.